Sheraton New Orleans Hotel
500 Canal Street
New Orleans, LA 70130
**Book your hotel by October 16th to receive our conference rate of $209 + taxes per night**
Exhibit Hall will be in the Napoleon Ballroom, 3rd Floor
QUESTIONS?
Contact Libby Davidson
ldavidson@theaawa.org
Booth Sizes and Amenities
10 x 10 Exhibit Booth
One 6' Draped Table with Two Side Chairs and One Waste Basket
10 x 20 Exhibit Booth
Two 6’ Draped Tables with Four Side Chairs and One Waste Basket
Each booth will have an 8' backdrop and 3' sides. Should your display require space for hanging banners or other space requirements, please reach out by October 16th to let us know and we will make every attempt to accommodate those requests.
Setup
Monday, November 18th
9am - 4pm
Exhibit Hall Hours
Monday, November 18th
4:30 - 6:30pm: Opening Night Reception
Tuesday, November 19th
• 8 - 9am: Continental Breakfast
• 11:30am - 1pm: Lunch
• 3 - 3:30pm: Afternoon Break
Teardown
Tuesday, November 19th
3:30 - 7pm
Hotel Shipping & Receiving
Due to limited storage at the hotel, shipments should NOT arrive earlier than Thursday, November 14, 2024.
Shipping Requirements
All shipping packages MUST be labeled as follow:
AAWA 2024 Annual Conference
On-site Exhibitor Contact Name/Cell Number/Company Name
Box 1 of ______.
c/o FedEx Office at Sheraton New Orleans Hotel
500 Canal Street
New Orleans, LA 70130
Your shipment will be delivered to your booth space.
Be sure to keep all tracking numbers, this will help the hotel locate any missing boxes/shipments as needed.
Power / Internet / AV Equipment
Any electrical equipment (power cords, internet access.), is the responsibility of your exhibit lead. Please contact the following AAWA Conference partners to make those arrangements. Reference AAWA 2024 Annual Conference when placing orders.
Electrical & Internet
Donette Lewis, Event Manager
Donette.Lewis@sheraton.com
504-595-6237
AV Equipment & Support
Use the link below and search AAWA 2024 NOLA to place an order for any type of AV (monitors, slide advancer, etc.)
https://eventnow.encoreglobal.com/landingpage/newexhibit/index
For additional support contact:
Andrew Harrison
ENCORE Event Technology
Andrew.harrison@encoreglobal.com
985-373-4824
Additional Exhibit Needs
Details to come.
Conference App - Exhibitor Portal
The Conference App is a helpful tool for attendees to navigate the conference. As an exhibitor, you'll have dedicated space within the app to provide helpful information and any downloadable materials.
By 11/03/2024, the primary contact will receive an email from TripBuilder Media with their credential so they can log into and edit the information for your organization.
