The Westin Peachtree Plaza
210 Peachtree St NW
Atlanta, GA 30303
*Book your hotel by October 3 to receive our conference rate of $219 + taxes per night
QUESTIONS?
Contact Libby Davidson
ldavidson@theaawa.org
Booth Sizes and Amenities
6' Table
One 6' Draped Table
10 x 10 Exhibit Booth
One 6' Draped Table with Two Side Chairs and One Waste Basket
10 x 20 Exhibit Booth
Two 6’ Draped Tables with Four Side Chairs and One Waste Basket
Each booth will have an 8' backdrop and 3' sides. Should your display have other space requirements, please reach out by October 16 to let us know and we will make every attempt to accommodate those requests.
Setup
Tuesday, November 4
9 am - 4 pm
PLEASE NOTE
All exhibits MUST BE set up no later than 4 pm to accommodate The Opening Night Reception
Exhibit Hall Hours
Tuesday, November 4
5 - 7 pm: Opening Night Reception
Wednesday, November 5
• 8 - 9 am: Continental Breakfast
• 12:10 - 1:40 pm: Lunch
• 2:40 - 3:30 pm: Afternoon Break
Teardown
Wednesday, November 5
3:30 - 7 pm
Exhibitor Logistics
FERN Exhibit Services is the Official Exhibit Partner for the 2025 Annual Conference. They will provide all Exhibit support for the conference, including in-bound & out-bound shipments, furniture rental, literature racks, etc. FERN will have a service desk & personnel on-site throughout the conference.
Each exhibitor will receive a CUSTOM email invitation to access the FERN On-Line order portal, OneView. Confirmed exhibitors will access OneView via, www.fernoneview.com.
If you have questions or need immediate support, please email FERN Exhibit Services: exhibitorservices@fernexpo.com
Advance shipments will be accepted from October 1 – October 31, 2025. All shipments will be delivered to your booth on Monday, November 3.
**Be sure to keep all tracking numbers, this will help FERN locate any missing boxes/shipments as needed.**
If you plan to bring your exhibit items directly to the hotel, please be advised that shipping/receiving dock space is extremely limited, and you will need to work directly with the hotel to make the necessary arrangements. Contact our Hotel Liaison: Ms. Oz, Senior Event Manager, Westin Peachtree Plaza, Otilija.Zvjerac@westin.com
Advanced and On-Site Printing
For any printing needs please email the Westin FedEx manager and/or FedEx support.
- FedEx manager: rashad.mccray@marriott-sp.com
- FedEx support general email: usa5631@fedex.com
Power / Internet / AV Equipment
Any electrical equipment (power cords, internet access), is the responsibility of your exhibit lead. Please contact the following conference partners to make those arrangements. Reference AAWA 2025 Annual Conference when placing orders.
Internet, Electrical, AV Equipment & Support
Jamaal Avery, Sales Manager, ENCORE AV Production Services
jamaal.avery@encoreglobal.com
M: 404.932.5811
AV Equipment & Support
Use the link below to place an order for any type of AV (monitors, slide advancer, etc.)
Additional Exhibit Needs
For any miscellaneous requests, please contact our Hotel Event Manager:
Ms. Oz Zvjerac, Senior Event Manager, Westin Peachtree Plaza
Otilija.Zvjerac@westin.com
M: 770-289-5811
Conference App - Exhibitor Portal
The Conference App is a helpful tool for attendees to navigate the conference. As an exhibitor, you'll have dedicated space within the app to provide helpful information and any downloadable materials.
The primary contact will receive an email from TripBuilder Media with their credential so they can log into and edit the information for your organization.